Thank you for your interest in exhibiting at the CASQA 2025 Conference to be held September 15-17 at the Pasadena Convention Center in Pasadena.
The CASQA conference provides exhibitors with a unique opportunity over three days to highlight the types of goods and services sought by over 1100 stormwater professionals throughout California, who understand the critical challenges and needs of stormwater programs, including local, state, and federal decision makers, stormwater program coordinators, contractors, consultants, engineers, lawyers, scientists, and planners. Their diverse set of needs includes consulting and professional services, public education and outreach, legal services, stormwater capture, and pollution prevention and treatment best management practices. In addition, networking opportunities are provided throughout the conference to further identify needs and explore innovative ideas, including the Exhibitor Reception on Tuesday evening.
DEADLINE TO REGISTER – Friday, April 25, 2025, at 5pm Pacific
As an exhibitor who expressed early interest for the 2025 CASQA Annual Conference, you were given the opportunity to pick your exhibit space preferences in advance. You must register and pay by the deadline to be guaranteed your reserved booth assignment by CASQA. After the deadline, any remaining exhibit spaces will open to the public.
CASQA strives to ensure that the conference provides the highest possible value to our exhibitors.
The Exhibit Hall is located adjacent to the main conference area so that it is highly visible with easy access for conference attendees.
To maximize time with conference attendees, the Exhibit Hall is open all three days of the conference.
Break and Exhibitor Reception food and beverage areas are in key locations in the Exhibit Hall floor plan to distribute the traffic among all exhibit spaces.
The Exhibitor Reception on Tuesday evening is always well attended as both Exhibitors and conference attendees enjoy a chance to interface in this cordial and relaxed environment (appetizers; cash bar).
An Exhibitor-sponsored prize drawing will be held during the Wednesday morning break to highlight the sponsoring Exhibitors. This has been a big hit every year!
What’s Included: All Categories
All Exhibit Spaces Include:
(1) Full Conference Pass including Technical Program sessions, lunches, and the Networking Event on Monday evening
Electricity (110v) – 500 watt/5 amp outlet. Note: Extra power strips or extension cords are the responsibility of the exhibitor
A listing in the CASQA Conference Program, CASQA website, and CASQA mobile app until the close of the conference
Lead generation onsite through the conference mobile app via the attendee’s QR code in their app listing. Exhibitors will also be able to export an Excel file listing of their captured leads.
Emailed copy of the attendee registration list within four to six weeks after the conference
Additional Inclusions by Category
Super Premium Exhibit Space
Premium location
Exhibit space is 20’w x 10’d, with 20′ background drape and 3′ side drapes with a 7″ x 44″ Exhibitor ID sign
(2) 6′ draped tables, (4) chairs, wastebasket
Quarter (1/4) page ad in the CASQA conference program. Requirements:
Ad Submittal Deadline: Friday, Aug 1, 2025 (instructions provided in registration payment confirmation email)
Dimensions: 3.625″ wide x 4.75″ high
Color Format: CMYK
Resolution: 300dpi
Fonts: Embed all fonts
File Formats Accepted: PDF format (preferred); JPEG or TIF formats are acceptable
Note: Ad files created in Word or PowerPoint will not be accepted. No native application files.
Advance copy of the conference attendee registration list provided 1-2 weeks before the conference
Organization logo displayed during the Exhibitor Reception
(5) drink tickets for the Exhibitor Reception
CASQA Members Only receive (2) Additional Exhibitor Passes:
For Exhibit Hall admission and lunch (Mon-Wed) only
Does not include the Networking Event on Monday evening (can be purchased separately online)
Does not include admission to Technical Program Sessions
Premium Exhibit Space
Premium location
Exhibit space is 10’w x 10’d, with 10′ background drape and 3′ side drapes with a 7″ x 44″ Exhibitor ID sign
(1) 6′ draped table, (2) chairs, wastebasket
(2) drink tickets for the Exhibitor Reception
CASQA Members Only receive (1) Additional Exhibitor Pass:
For Exhibit Hall admission and lunch (Mon-Wed) only
Does not include the Networking Event on Monday evening (can be purchased separately online)
Does not include admission to Technical Program Sessions
Regular Exhibit Space
Exhibit space is 10’w x 10’d, with 10′ background drape and 3′ side drapes with a 7″ x 44″ Exhibitor ID sign
(1) 6′ draped table, (2) chairs, wastebasket
(2) drink tickets for the Exhibitor Reception
CASQA Members Only receive (1) Additional Exhibitor Pass:
For Exhibit Hall admission and lunch (Mon-Wed) only
Does not include the Networking Event on Monday evening (can be purchased separately online)
Does not include admission to Technical Program Sessions
Spacing: small
Purchase Details
Payment and Conditions
Exhibitor Guide and Contract for Space
Exhibitor Kit Order Form
Internet Service Order Form
Additional Electrical Needs Order Form
CASQA’s Policy and Procedures for Advertising and Sponsorship
Acknowledgement
Payment and Conditions
Credit card is the only payment option. We do not accept check payments unless by special request and approved.
Refund Policy: There are no refunds for exhibit space purchases. For cancellation information see the ‘Conference Exhibitor Guide and Contract for Space’ provided on this page.
Acceptance of the terms of the Contract for Exhibit Space is required at the time of registration for an Exhibit Space and to participate as an Exhibitor at the CASQA Annual Conference.
This contract is a binding agreement between the California Stormwater Quality Association (CASQA) and the Exhibiting Organization (Exhibitor). Execution will be upon checking the required boxes on the online registration form at the time of the Exhibitor’s online purchase/registration of an Exhibit Space.
Included Information
Exhibit Hall and Exhibit Space
Exhibitor Kit and Internet Service Order
Move-In/ Tear Down and Exhibit Hall Hours
Exhibit Rules, Policies, and Regulations
Exhibitor Kit Order Form
The 2025 Exhibitor Kit Order Form is provided by Western Event Services (WES), the official drayage contractor for the CASQA Conference. For questions regarding your order from WES, please contact them directly at (510) 430-0510. The Exhibitor Kit includes information for ordering:
Advance freight shipping and services
Booth furnishings and carpet
Booth cleaning and display labor
Audio visual equipment
Lighting services and additional electrical needs
Internet Service Order Form
CASQA does not provide internet service for exhibitors in the exhibit hall. Encore is the exclusive provider for internet at the Pasadena Convention Center in Pasadena. To place an order for internet needs in the exhibit hall exhibitors must use the Encore Internet Service Order Form.
Additional Electrical Needs Order Form
The electrical included in each booth registration is (110v) – 500 watt/5 amp outlet. Note: Extra power strips or extension cords are the responsibility of the exhibitor.
EDLEN electrical is the exclusive provider at the Pasadena Convention Center in Pasadena. To place an order for additional electrical needs in their booth, exhibitors must use the EDLEN Electrical Order Form.
CASQA’s Policy and Procedures for Advertising and Sponsorship
It is prohibited for the advertiser/sponsor to state or infer, including by the use of CASQA’s name, logos, or otherwise, any endorsement by CASQA of their product or service through CASQA or any other form of advertising. This policy shall not preclude CASQA Members from including factual statements, such as “Member of the California Stormwater Quality Association” or “CASQA 2025 Conference”.
Acknowledgement
Agreement with the Acknowledgement is required upon registering (checkbox).
Professional Behavior Acknowledgement
CASQA is committed to providing a professional environment at all our events. By checking this box and attending the conference, you agree that you will (1) behave in a respectful and professional manner, (2) adhere to the rules of all venues, (3) respect all personal, private, and communal property, (4) be individually responsible for your behavior. You further agree that (1) inappropriate behavior, determined at CASQA’s sole discretion, may result in your removal from the event without compensation or refund, and (2) at its sole discretion, CASQA may deny access to future events, based upon the severity of the inappropriate behavior.
When registering, Early Interest Exhibitors MUST select their preassigned exhibit space.
For questions about the exhibit space assigned to you please contact Karen Ashby.
For questions about a registration problem please contact April Krieg.
Once each space is purchased it will be reserved and removed from availability.
CASQA Members: Organization CASQA memberships receive a discount on an exhibit space purchase (does not apply to individual 1-person memberships). To receive the member discount you must log in to your CASQA account before clicking the Purchase an Exhibit Space button.
Additional Booth Workers: When registering for your exhibit space you will list the names of and pay for any additional booth workers (Additional Exhibitor Pass) that are not included in your exhibit space category.
Sponsorship and advertising opportunities are available for purchase when registering.
IMPORTANT NOTE: Following your purchase you will receive a confirmation email with additional information. Be sure to check your junk/spam mail folder and any email blocking filters in place.
SUPER PREMIUM EXHIBIT SPACE Includes (1) Full Conference Pass
$4,500
$5,500
PREMIUM EXHIBIT SPACE Includes (1) Full Conference Pass
$3,100
$4,100
REGULAR EXHIBIT SPACE Includes (1) Full Conference Pass
$2,800
$3,800
ADD-ONS
FEE
ADDITIONAL EXHIBITOR PASS Purchase Deadline: Fri, Aug 1, 2025, at 5pm Pacific (tickets are not available onsite) Restrictions apply: – Includes Exhibit Hall admission and lunch (Mon-Wed) – Does not include the Technical Program sessions – Does not include the offsite Networking Event (Monday evening) – can purchase as an add-on
$600
NETWORKING EVENT– Add-on ticket for a 1-Day Conference Pass or attendee guest (One ticket is included with a Full Conference Pass) Purchase Deadline: Fri, Sep 5, 2025 at 5pm Pacific (tickets are not available onsite) – Mon, Sep 15, 6pm – 9pm – Location: tbd – Dinner; cash bar; casual dress – Limited to individuals 21 and older
$200
Exhibit Hall Map
ALERT: Notification Regarding Housing Service Companies
CASQA has been made aware of a few service providers (LPT Launch Pad Travel, Exhibitors Housing Management, Exhibitor and Conference Services) that have contacted some of our conference exhibitors to offer hotel reservation services. These organizations do not represent CASQA, nor has CASQA authorized them to use our name, logo, or trademark on information they may send to exhibitors or other registrants. To book your hotel room please use our special links to the CASQA Conference Attendee Group Room Blocks as provided on our Hotel & Travel page. Reservations made through any other housing services company cannot be guaranteed by CASQA and could result in additional charges, incorrect hotel placement, or inflated room rates for CASQA conference participants.
