Exhibit Space Packages

Thank you for your interest in exhibiting at the CASQA 2022 Conference, Celebrating Milestones: Taking the Next Steps for Stormwater. The conference offers three days of in-depth learning opportunities and discussions on a wide range of stormwater and water management topics, with a focus around the conference theme. 

By exhibiting at the CASQA Annual Conference organizations are provided with a unique opportunity to interact with stormwater professionals throughout California who understand the critical issues and needs of the stormwater programs. The conference draws over 1000 leading members of the stormwater community including local, state, and federal decision makers, stormwater program coordinators, contractors, consultants, engineers, lawyers, scientists, and planners.

Each year CASQA conference attendees look forward to interacting with the exhibitors and have a diverse set of needs including consulting and professional services, public education and outreach, legal services, and pollution prevention and treatment best management practices. The Exhibit Hall provides the exhibitors with the opportunity to highlight the types of goods and services sought by the attendees and to identify needs and explore innovative ideas. In addition, networking opportunities will be provided throughout the conference, including the Exhibitor Reception on Tuesday evening.

Exhibit Hall Accessibility

CASQA strives to ensure that the conference provides the highest possible value to our exhibitors. 

  • The Exhibit Hall is located adjacent to the main conference area so that it is highly visible with easy access for conference attendees.
  • To maximize time with conference attendees, the Exhibit Hall is open all three days of the conference.
  • Break and Exhibitor Reception food and beverage areas are in key locations in the Exhibit Hall floor plan to distribute the traffic among all exhibit spaces.
  • The Exhibitor Reception on Tuesday evening is always well attended as both Exhibitors and conference attendees enjoy a chance to interface in this cordial and relaxed environment (appetizers; cash bar).
  • An Exhibitor-sponsored prize drawing will be held during the Wednesday morning break to highlight the sponsoring Exhibitors. This has been a big hit every year!

Steps to Register

Deadline: Friday, September 17 - 5:00 PM PT

All exhibit spaces are available on a first come, first served basis and always sell out; early registration is strongly recommended!

- Credit card is the only payment option. We do not accept check payments.
- Refund Policy: There are no refunds for exhibit space purchases.

  1. Scroll down to review:
    1. Exhibitor Guide and Contract for Space
    2. Exhibit Space Fees Table: View the available exhibit spaces and Exhibit Hall map. You will also be be able to view the available exhibit spaces during the online registration process. Once each space is purchased it will be reserved and removed from availability. Note: Combining multiple exhibit spaces is not allowed at this time.
    3. Exhibit Space Packages (details by category)
  2. LOG IN to the CASQA website (CASQA Members: If you do not first log in here you will not get your member discount on the event registration website - applies to group CASQA memberships only; not individual 1-person memberships).
  3. Click the green button below to be redirected to the event registration website and continue the registration process.
    1. During online registration for your exhibit space, you will list the names of any additional booth workers, and pay for those that are not included in your exhibit space package (see 'Additional Exhibitor Pass' in the fees table below).
    2. Advertising opportunities are available to explore during the online registration process.

Exhibitor Guide and Contract for Space

CASQA 2022 Conference Exhibitor Guide and Contract for Space

  • Acceptance of the terms of the Contract for Exhibit Space is required at the time of registration for an Exhibit Space and to participate as an Exhibitor at the CASQA 2022 Conference.
  • This contract is a binding agreement between the California Stormwater Quality Association (CASQA) and the Exhibiting Organization (Exhibitor). Execution will be upon checking the required boxes on the online registration form at the time of the Exhibitor’s online purchase / registration of an Exhibit Space.
  • Included information:
    • Exhibit Hall and Exhibit Space
    • Required Materials
    • Exhibit Hall Hours
    • Exhibit Rules, Policies, and Regulations

Exhibit Space Fees

CASQA members receive a discount on an exhibit space purchase (group CASQA memberships only; not individual memberships). Learn more about becoming a CASQA member to take advantage of discounted fees.

Category

Review the fees then see the package details below the fees table.

Combining multiple exhibit spaces is not allowed.

Member

For group CASQA memberships only; not individuals

Non-Member

Super Premium

$3450 $3850

Premium

$2450 $2850

Regular

$2225 $2625

Additional Exhibitor Pass (restrictions apply)

Includes Exhibit Hall admission and lunch (Mon, Tue, Wed)

Does not include admission to Technical Program Sessions

Does not include the Networking Event (Monday evening)

$600 $600

Networking Event (Monday Evening)

Location: Palm Springs Air Museum

One ticket included with Exhibit Space registration (Full Conference pass)

Not included with Additional Exhibitor Pass

Tickets for attendee guests can be purchased online by 5:00 PM PT Oct 18

Tickets are not available at-the-door

$100 $150

Exhibit Space Packages

ALL SPACES INCLUDE:

  • (1) Full Conference Pass including Technical Program Sessions, lunches, and the Networking Event on Monday evening
  • Electricity (110v) - Note: Extra power strips or extension cords are the responsibility of the exhibitor
  • (1) Wireless internet connection to which CASQA will provide the network and password information
  • A listing in the CASQA Conference Program, CASQA website, and CASQA mobile app until the close of the conference
  • Emailed copy of the attendee registration list within four to six weeks after the conference

Super Premium Exhibit Space

Also includes:

  • Premium location
  • Double space with 16' background drape and 3' side drapes with a 7" x 44" Exhibitor ID sign 
  • (2) 6' draped tables, (4) chairs, wastebasket
  • Quarter (1/4) page ad in the CASQA conference program:
    • Ad submittal deadline is Friday, September 2, 2022 (email to April Krieg)
    • Color format: CMYK (not RGB)
    • Must be 300+ dpi quality at final print size
    • PDF format (preferred) - JPEG or TIF formats are acceptable
    • Dimensions: 4.9" high x 3.45" wide
  • Advance copy of the conference attendee registration list (provided 1-2 weeks before the conference)
  • Organization logo displayed during the Exhibitor Reception
  • (5) drink coupons for the Exhibitor Reception
  • CASQA Members Only receive (2) Additional Exhibitor Passes:
    • Includes exhibit hall admission and lunch
    • Does not include the Networking Event on Monday evening; can be purchased separately online by Tuesday, Oct 18, 2022 - 5:00 PM PT
    • Does not include admission to Technical Program Sessions

Premium Exhibit Space

Also includes:

  • Premium location
  • 8' background drape and 3' side drapes with a 7" x 44" Exhibitor ID sign 
  • (1) 6' draped table, (2) chairs, wastebasket
  • (2) drink coupons for the Exhibitor Reception
  • CASQA Members Only receive (1) Additional Exhibitor Pass:
    • Includes exhibit hall admission and lunch
    • Does not include the Networking Event on Monday evening; can be purchased separately online by Tuesday, Oct 18, 2022 - 5:00 PM PT
    • Does not include admission to Technical Program Sessions

Regular Exhibit Space

Also includes:

  • 8' background drape and 3' side drapes with a 7" x 44" Exhibitor ID sign 
  • (1) 6' draped table, (2) chairs, wastebasket
  • (2) drink coupons for the Exhibitor Reception
  • CASQA Members Only receive (1) Additional Exhibitor Pass:
    • Includes exhibit hall admission and lunch
    • Does not include the Networking Event on Monday evening; can be purchased separately online by Tuesday, Oct 18, 2022 - 5:00 PM PT
    • Does not include admission to Technical Program Sessions

Additional Information

Exhibitor Kit

Upon registering for your exhibit space, you will receive a payment confirmation email which includes a link to download the Exhibitor Kit; it's also provided here. The Exhibitor Kit is provided by Western Event Services (WES), the official drayage contractor for the CASQA Conference. If you have any questions regarding your order from WES, please contact them directly at (510) 430-0510. The Exhibitor Kit includes information and order forms for:

  • Advance freight shipping and services
  • Booth furnishings and carpet
  • Booth cleaning and display labor
  • Audio visual equipment
  • Lighting services and additional electrical needs

Disclaimer and Acknowledgement (agreement required upon registering)

COVID-19 Disclaimer (agreement checkbox is on the registration form)

For the health and safety of conference attendees amidst the global COVID-19 pandemic, CASQA will follow the protocols that are applicable in the City of Palm Springs and all event venues at the time and for the duration of the conference, however CASQA cannot guarantee that attendees will not be exposed to or infected by COVID-19. By checking this box and attending the conference you agree that: (1) you understand and recognize the contagious nature of COVID-19, (2) you are voluntarily assuming the risk that you may be exposed to or infected by COVID-19, and that such exposure or infection may result in personal injury, illness, and/or death, and (3) you hereby release CASQA from any and all liability for exposure or harm due to COVID-19. 

Professional Behavior Acknowledgement (agreement checkbox is on the registration form)

CASQA is committed to providing a professional environment at all our events. By checking this box and attending the conference, you agree that you will (1) behave in a respectful and professional manner, (2) adhere to the rules of all venues, (3) respect all personal, private, and communal property, (4) be individually responsible for your behavior. You further agree that (1) inappropriate behavior, determined at CASQA’s sole discretion, may result in your removal from the event without compensation or refund, and (2) at its sole discretion, CASQA may deny access to future events, based upon the severity of the inappropriate behavior. 

CASQA’s Policy and Procedures for Advertising and Sponsorship

It is prohibited for the advertiser/sponsor to state or infer, including by the use of CASQA’s name, logos, or otherwise, any endorsement by CASQA of their product or service through CASQA or any other form of advertising. This policy shall not preclude CASQA Members from including factual statements, such as “Member of the California Stormwater Quality Association" or "CASQA 2022 Conference”.

ALERT: IMPORTANT NOTIFICATION FROM CASQA

CASQA has been made aware of a service provider with the name Exhibitors Housing Management, that has contacted some of our Annual Conference exhibitors to offer hotel reservation services. This organization does not represent CASQA, nor has CASQA authorized them to use our name, logo, or trademark on information they may send to exhibitors or other registrants. To book your hotel room please use our special link to the CASQA Conference Attendee Block as provided on our Hotel and Travel page. Reservations made through any other housing services company cannot be guaranteed by CASQA and could result in additional charges, incorrect hotel placement, or inflated room rates for CASQA conference participants.

Exhibit Hall Map