Speaker Information

Note for Panels

If you are part of a panel discussion, no PowerPoint is needed unless as introductory material / information to topics or key issues.

We are tracking receipt of presentations. If you will not be using a PowerPoint presentation, please advise the CASQA Events Manager in advance so that we will not be anticipating one.

General Notes

Allotted Time

Review the agenda posted above for your speaking order and allotted time. If there is more than one speaker in a block, the time is divided equally. The presentation length should be about 3-5 minutes less than the allotted time to allow for Q&A at the end.

Advance Submittal

Although presenters will be playing their PowerPoint from their own computer through Zoom, we still require a final version to be uploaded in advance:

• If there is a technical issue on your end that prevents you from playing it from your own computer our Tech Team will take over advancing slides on your cue.
• The version you upload in advance will be the one that we archive and convert to a PDF post-meeting.

Presentation Upload

Use the file request upload link at the bottom of this page to upload your final presentation.

PowerPoint Presentation Requirements

For optimal webcast viewing, please adhere to the following requirements when creating your PowerPoint presentation.

• Presentations must be in PowerPoint .PPTX (no PDF or Prezi presentations)
• Presentations are required to be formatted in 16:9 (widescreen aspect ratio). If needed, go here for instructions to change the size of your slides.
  • Note: The instructions may not work if you have customized ribbons or are using an older browser or software. Please contact Amy Porter if you need further assistance.
• Include your contact information (optional)
• Avoid red or faint text colors
• Keep text at size 24pt and above; sans-serif fonts work best
• We prefer that no custom fonts are used, but if used, please embed any custom fonts (embed all characters). Go here for instructions (video)
• Compress images and remove cropped areas. Go here for instructions.
• Do not use an image as a slide background unless it lends itself to text readability
• Do not assume that the audience will know all stormwater jargon. Define acronyms or arcane terms in your presentation.

As a benefit to our CASQA members, we post the meeting presentations to the CASQA website following the seminar. Before posting, all presentations are converted to PDFs and password protected from editing. If you will be using a PowerPoint please:

1. Download the Reproduction Authorization Form (do not fill out online)
2. Complete permission preference, name, and date fields
3. Sign digitally
4. Submit

As an invited guest we welcome your attendance for the full day, including lunch, at no charge (no need to register to attend). RSVP to the CASQA Events Manager and include your preference for a regular or a vegetarian meal.

You will be playing your PowerPoint from your own computer through Zoom.

• If possible, please have your computer hard wired to the Internet connection or as close to the wifi router as possible.
• For your presentation audio, please use a computer headset, built in, or external microphone. You’ll use the Mute/Unmute functions to control when your audio is activated.
• You’ll also be utilizing your webcam during this presentation, so good even lighting is important. Once in the Webinar click Start/Stop Video to control your webcam.
• During the event, you’ll utilize the Share Screen feature to show your presentation and will be able to advance your own PowerPoint.

Please join using your unique speaker link by these times to ensure your sound, video, and screen share work properly and so we know you are on deck:

• All Morning Speakers: 9:15am
• All Afternoon Speakers: 12:40pm

Note: Speakers are invited and do not need to register. You can use your speaker link to watch the entire virtual seminar.

Before you start speaking, you will be introduced by the CASQA Chair to include the agenda item title and the speaker/panelist(s) name, organization, and job title. Do not read your own or others’ bios as part of your presentation.

Please pay attention to time so that you don’t go over the time slot or have dead time in the agenda.

The Q&A period will take place following your presentation. Viewer questions that have been submitted via the Q&A button will be read aloud to you by CASQA.